If your business pays for Google Workspace, you already have Gemini. There has been nothing separate to buy since January 2025, because the AI comes with the Business and Enterprise plans. So the only real question is which plan you are on and what that plan includes. Google splits the answer across three places, its pricing page, its plan comparisons and its help centre, so here it is in one place, with Singapore prices.
Prices checked 5 August 2026. Google prices Singapore in Singapore dollars. Every figure below is per user, per month, on a one-year commitment.
What each plan costs, and what Gemini you get
| Plan | Price (S$) | What that tier’s Gemini includes |
|---|---|---|
| Business Starter | 9.40 | Gemini in Gmail and Vids. The Gemini app and Gemini Notebook, both at lower access levels than Standard |
| Business Standard | 18.80 | Gemini across the apps. Google calls the Gemini app level here “Pro access to features & models with enterprise-grade security & privacy”. Includes NotebookLM Plus |
| Business Plus | 29.40 | The same Gemini as Standard |
| Enterprise | No published price | Contact sales is the whole answer. Google publishes no per-seat figure |
Three things to note. First, the three Business tiers cap out at 300 users. Second, Google was running an introductory discount for new customers when we checked. It applies at checkout, covers the first 20 users, and runs for 12 months. Promotional rates and their end dates move, so take the current ones from Google’s live pricing page rather than from any article, this one included. Third, the prices above are the annual-commitment rates. Google states those save 16 percent against paying without the commitment.
What Gemini does inside each app
Start with what every tier gets, checked against Google’s plan comparison on 5 August 2026. Gemini in Gmail is on all three Business plans. Help me write, suggested replies, proofreading and summaries all work in the inbox, even on the cheapest plan. The AI features in Vids, Google’s video editor, are on every Business tier too.
Everything else starts at Business Standard. Google’s current comparison lists these for Standard and Plus, and not for Starter:
- Docs, Sheets and Slides: the Gemini side panel in each, writing help, summaries, and image generation in Docs and Slides.
- Meet: automatic note-taking, studio effects, adaptive audio and speech translation.
- Chat: conversation summaries and automatic translation.
Then there is the research assistant, which Google now calls Gemini Notebook in its Workspace plan comparisons. You may know it as NotebookLM. You give it your own documents and it answers questions from them, builds study guides, and produces Audio Overviews you can listen to. Starter gets the standard access level. Standard and Plus get the Plus version, which Google describes as five times more Audio Overviews, queries, notebooks, and sources per notebook.
So, one line each. Starter puts AI in your inbox. Standard is where Gemini inside the rest of the suite starts, and where the bigger Notebook allowance starts. Plus adds no further AI on top of Standard, so if AI is your reason for moving up a plan, Standard is the rung that matters.
The Gemini add-on ended in January 2025
If you last looked at this in 2024, what you remember is out of date. In January 2025 Google announced it was no longer offering the Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons for purchase. Its wording was that Business and Enterprise plans get “the best of Google AI” without the need to purchase an add-on. The price changes took effect for new customers on 16 January 2025. Existing customers were told by email. Billing for the old add-ons stopped after 31 January 2025.
What that means for a small business: stop budgeting for a Gemini line item. The AI cost sits inside the per-seat price now. The comparison that matters is between the tiers, not between a plan and an add-on.
The one add-on that is still sold
One add-on still sits above the base plans. It buys quota rather than features: the same tools, usable more times a month. AI Expanded Access raises the monthly allowances for your heaviest AI users, on things like writing-style matching in Docs, the AI Function in Sheets, and video generation in Vids.
We are not printing the allowance numbers, and that is deliberate rather than lazy. Google’s page says several of the limits are only enforced from mid-August 2026, so what is printed today is not necessarily what is enforced today. If someone on your team uses AI heavily enough to care, read the current table on Google’s add-on comparison page on the day you decide. In the teams we work with, people rarely come near the base limits. The add-on is there for the few who do.
There was a second, higher add-on, and it is gone. AI Ultra Access is no longer available for purchase. If you already bought it on an annual plan, you keep it until your first renewal after 7 July 2026, and then move to AI Expanded Access. If that renewal is on your calendar, check what your team actually uses before it arrives.
Now the names, because three similar ones are attached to only two products. The retired add-on used to be called Google AI Ultra for Business. Google says the product “has been renamed for most Workspace customers”, keeping the old name for Education and for Workspace accounts that use a personal Gmail address. That is one product with two names. The third name, Google AI Ultra without the “for Business”, is a different product: the subscription a person buys on their own account. It is unaffected, and Google says so on the retirement page itself: “This change doesn’t affect Google AI Ultra subscriptions.”
Will Google train on your data?
This is the question our clients ask first, so here is the short answer. No, not by default. What your staff type into Gemini inside Workspace is not used to train Google’s models. Google’s own sentence: “We do not use your Workspace data to train or improve the underlying generative AI and large language models that power Gemini, Search, and other systems outside of Workspace without permission.” Its Workspace FAQ adds that submissions to the Gemini app are not used to train models, are never reviewed by humans, and that your interactions stay inside your organisation.
Two things stop that from being a flat never, and both matter more than they look.
The first is the last two words. Google’s promise ends “without permission”. It does not say whose permission, or how it would be given, so we are not going to guess. Read it as a strong default that a permission your organisation grants could change, rather than as a guarantee that nothing can change it.
The second is that the promise covers Workspace, and stops where Workspace stops. Say someone on your team shares their Workspace files with the consumer Gemini app or with Search, under the Personal Intelligence settings on their own Google account. Google states that data shared that way may be used for model training. Same person, same files, a different set of terms, because the files have left Workspace. This is not something the Workspace admin console governs, since it happens in a personal Google account. The levers are the browser and device ones further down this page, and the cheapest one by far is telling your team it works this way.
Workspace Gemini is not the same as a personal Google AI plan
There are two different Gemini products and the names do not help. One is the Gemini that comes with your Workspace subscription, which your business pays for. The other is a Google AI plan that a person buys on their own Google account, sold as Google AI Plus, Google AI Pro and Google AI Ultra. Google’s own instruction for buying the top consumer plan is to “sign in with a personal Google Account”. The two are sold, priced and governed separately. Everything quoted in this section was checked on 6 August 2026.
Here is why that matters to a business. Work typed into the Workspace one is covered by the promise in the section above. Work typed into the personal one is not.
On the Workspace side, Google’s privacy hub says it for content generally: “Your content is not human reviewed or otherwise used for Generative AI model training outside your domain without permission.”
The consumer terms say close to the opposite. There, “Google uses your activity to provide, develop, and improve its services (including training generative AI models), as well as to protect Google, its users, and the public with the help of human reviewers”, and “A subset of chats are reviewed by human reviewers (including Google’s trained service providers) to help improve Google services.” Real people can read a sample of what gets typed in.
A person can switch part of that off. The setting is called Keep Activity, and it is worth knowing exactly how much it switches off, because it is less than most people assume. With it off, Google states: “Your future chats won’t appear in your Activity, and won’t be used to train our AI models, unless you choose to send Google feedback.” Google’s instruction is direct: “To stop your future chats from being reviewed to improve Google services, turn off your Keep Activity setting.”
What the switch does not stop: “Even if your Keep Activity setting is off, Google still uses your chats to respond to you and help protect Google, our users, and the public, including with help from human reviewers.” So it ends review for improving the product. It does not end review for protection, and human reviewers are still part of that. It does not wipe everything either. “Future chats are still saved for 72 hours”, and anything a reviewer has already seen is “retained for up to three years”, whatever the user deletes afterwards. Left switched on, activity auto-deletes after 18 months by default, and the user can change that to 3 months, 36 months or indefinite.
Google’s own advice to anyone leaving the setting on is the plainest thing on the page, and it is the line to put in front of your team: “don’t enter data that’s confidential or that you wouldn’t want a reviewer to see or Google to use to improve its services.”
Usage limits work on a different logic on each side too. The consumer plans sell you a multiple of somebody else’s allowance, and the somebody changes as you climb. Google quotes AI Plus and AI Pro against the free tier, at “2x higher usage limits” and “4x higher usage limits”. It quotes its two Ultra tiers against the paid plan below them instead, at “5x higher usage limits vs. AI Pro” and “20x higher usage limits vs. AI Pro”. The four figures are not on one scale, so they cannot be read straight across. Workspace does none of this. It gates by edition, with AI Expanded Access for the heaviest users, and Google publishes no flat price for that: “Pricing depends on your local currency and the duration of your subscription.”
Here is the practical version, and the reason we raise it with clients. If someone on your team expenses a personal AI subscription and does client work in it, that client work sits under the consumer terms above rather than under your Workspace agreement. Reaching it is a browser and device question, not a Workspace console one, which is the next section. Better to have that conversation before the subscription turns up on an expense claim.
What your admin can actually control
Gemini is switched on by default in Workspace services. Your admin can turn it off one service at a time: Gmail, Calendar, Meet, Chat, the Drive and Docs family, and Workspace Studio. Any of those switches can be pointed at part of the company rather than all of it, either an organisational unit or a group, and where the two disagree, the group setting wins.
Early-access features work the other way round. Gemini Beta is off until someone turns it on, only an administrator can do it, and it is all or nothing with no per-feature control. Turning it on needs the Gemini Settings administrator privilege.
One thing to know before you switch things off app by app. Google states that even if Gemini is off for a specific app, users can still access that app’s data when using Gemini in other apps. Turning Gemini off in Gmail does not wall Gmail’s data off from Gemini elsewhere. If you want a real boundary, draw it at the service and group level, not app by app.
And none of it reaches personal accounts. Those settings govern your Workspace users. A member of staff signed into their own Google account in a browser is outside them. The levers there are device and browser management instead. Chrome’s sign-in policy “Restricts which Google Accounts can be signed in to as primary users in Chrome browser”, and on managed Android devices Google points admins to “Disable or uninstall unwanted generative AI apps via app management policies”. One more point worth knowing: Gemini works with one account at a time, so a person switching between their work and personal accounts is switching between two different sets of terms as they go.
Where to start
Our advice to our own clients: before you pay for anything new, find out which tier you are on and switch on what you already own. A team on Business Standard already has the Pro access level, NotebookLM Plus, and meeting notes in Meet. In the accounts we see, the side panel mostly sits unopened. Run a month on what is included, see which features stick, and only then talk about Expanded Access or a tier change.
If you want the numbers side by side first, our Google Workspace pricing page keeps the current Singapore figures in one place. And if you would rather someone else handled the licensing, setup and Gemini enablement, that is the work our Google Workspace service does for Singapore businesses.